ERASMUS+KA2 Strategic Partnership
Using ICT In Music Education
2016-1-TR01-KA204-034579

Minutes report from the Project Meeting

Blagoevgrad, Bulgaria, 24 – 25 May 2017

MEETING ATTENDEES:

• KONAK HALK EĞİTİM MÜDÜRLÜĞÜ VE AKŞAM SANAT OKULU/KONAK – TURKEY
• APCC – PORTUGAL
• CCIP CHAMBERCOOPERATION – ITALY (Venice)
• CEIPES – ITALY (Palermo)
• EUNI PARTNERS – BULGARIA
• HIC – SLOVAKIA
• IDEC S.A – GREECE
• LICEUL TEHNOLOGIC AGRICOL – ROMANIA
• PARAGON EUROPE – MALTA

24.05.2017 (Wednesday, DAY 1)

Introduction
Welcoming by the hosting partner and by Project Coordinator. briefly stating the objectives of the meeting. The music software presentation is postponed for the 25.05, because the Portuguese partner will arrive for the second day of the presentation.

Summary of each partner’s plans about the ICT and music courses. Results from the questionnaire
TURKEY:
The first part of course – ICT training – will be completed till the end of June and will last in total 75 hours. It is dedicated for 15 adults, who will learn basics of ICT. The music course will start in September. The partner is going to apply an internal questionnaire till the end of the second week of June.

BULGARIA:
First part of the courses, for teachers, will be implemented between 15 and 30 June. The course will start with basics about ICT and will finish with more advanced topics. The second part will provide information about music composing and editing software. The partner will adapt multiplier effect: after the planned courses, teachers will provide trainings for students. The trainings will be adapted for different students.

GREECE:
The partner plans to run the program in music school. The software training will start in September. The goal is to teach ICT and music even people without music education. The training is aimed for group of 25-30 people, who are interested in this kind of education, no matter their profession, age, gender, etc. The suggestion was to find music/ICT trainees who are more familiar with the topics. There was a discussion about the software: the partner is considering Finale or Musescore. Problem with the first one is that each participant would need a license and the budget is only for international meetings. The Project Coordinator suggested using free software.

ROMANIA:
Till first of June ICT training will be done with 20 participants and will last 30 hours. The music course is planned for second half of July. Their goal is to finish all courses and questionnaires till the end of August. The partner uploaded all brochures, flyers and pictures on Dropbox.

MALTA:
Partner from Malta has prepared course consists of 30 hours, 20 at class and 10 at home, with more than 10 participants. First part of the training is focusing on basics of ICT, 2nd part ICT in music. They do not have results from questionnaires yet.

SLOVAKIA:
Slovak partner will finish with ICT course till the end of July. The course will attend 5 people. The music course will be organized between September and December.

ITALY (Palermo):
The ICT course will take part from 7 till 9 June. The idea is not to focus on basics of ICT, but more on how to learn and teach, methodologies (for example Scrum methodology), so the knowledge will be wider than ICT, and could be used in other areas of life. The partner has already prepared questionnaires and fliers.

ITALY (Venice):
The partner has already organized meetings in school. Until now there are 10 participants. There is no need to carry out the ICT course, because students already have it in their didactic program. Suggestion of Project Coordinator was to look for more adults as trainees.

Plans and changes
Summary about contact person for each partner – for Romanian and Greek partners the director has changed, for Malta and Italy (Palermo) partner, the contact person has changed – all that information has to be delivered to the Project Coordinator.
Discussion about music instruments: every partner should prepare some traditional music instruments from his country and present them on the next meeting in September in Malta. Every partner should choose and prepare description, pictures and sound of instruments (from 7 to 10 local instruments – it’s possible that some instruments will be the same for more than one country; even though they may sound differently, so it’s not a problem). The Project Coordinator will prepare folder for each partner in Dropbox. Every partner country will upload there prepared document, so that everyone can see it. Each country should upload at least 7 instruments with the description. The number of 5 will be chosen for final presentation in Malta.

COFFEE BREAK

Discussion about the budget
40% of the payment is for the project management. Partners were also discussing about the budget from the first meeting. Everyone confirmed that all data in online document (also the distance) are correct. Any changes in the budget from first meeting can be done till the end of May. Everything will be checked once again for the final report.
Project Coordinator will upload minutes report. Attendance list can be brought to Malta’s meeting.

LUNCH BREAK

Discussion about music lexicon
Target group of the project consist of amateurs, therefore the Turkish partner will prepare and share (till the end of June) music vocabulary (30-40 words) to be translated and explained before the music courses (before 1st September). Music teachers are allowed to add some vocabulary if they want to.

ICT courses
Every partner, while carrying out the courses, should make an attendance list from every day of the course. If it’s allowed, they should take pictures from the training and upload them afterwards together with content of the training. They should also make 3 questionnaires from ICT course. All participants of the courses should receive certificates after it ends.

END OF DAY 1

25.05.2017 (Thursday, DAY 2)

Presentation of the National Humanitarian school “St. st. Cyril and Metodius”
The hosting country introduces a short introduction to the Day 2. After that, there are greetings from the headmaster of the school as well as from the Project Coordinator. Students from the National Humanitarian School “St. st. Cyril and Metodius” are having the artistic performance.

Summary of the first day of the meeting
Continuation of discussion about plans:

PORTUGAL:
The partner will make both ICT and music courses together in September, because students have summer holidays from July till September. The idea is to have interaction between both trainings.

Presentation of software for music composition by Portuguese partner
The Portuguese partner shared the presentation on Dropbox. The partner has made music software selection as well as reminded that online resources can be helpful when looking for music software as well as for access to it. While choosing the proper software, it is important that it is efficient, easy to use, satisfying and compatible with different operating systems and formats of saving results. Therefore the partner prepared list of software that can be used in the project:
• Finale NotePad – available for free, but user needs to registered; available for Mac and Windows, interface: +;
• MuseScore – free software, available for Mac, Windows; interface ++;
• NoteFlight – free online software, therefore there are no system requirements; user can export results (PDF, sound file); interface ++;
• Stave’n’ Tabs – available for Mac, free app
• MUSINK (Lite version) – available only for Windows

Next steps
Slovak partner suggested a website gcflearnfree.org/computerbasics/ where basic course of ICT is available. It is oriented for beginners, it is free and easy to use.
Project Coordinator suggest that everyone should do either online or given by teachers course about ICT.

For the next meeting in Malta, every partner should bring a copy of his flyer, which contains:
• logo of Turkish National Agency (not needed for flyers used in his country)
• logo of Erasmus+
• logo of the project
• logo of all partner organizations (they can be found in Dropbox)
• participants organization names
• disclaimer sentence at the bottom (also available in Dropbox)
• summary of the project in his language

COFFEE BREAK

Presentation
Bulgarian partner presents two software – Musescore and Audacity. Musescore is notation programme for composing and editing music. Audacity is an open source, cross-platform audio software for multi-track recording and editing.

Plans
The meeting in Malta will be held on 4 and 5 September.

Participants are receiving certificates for attendance in Bulgarian partner meeting.

End of the meeting.

To do
1. Project Coordinator will deliver by post to Romanian and Italian (Palermo) partner attendance list, agenda and minutes reports. They need to put a stamp on them and bring hard copies to the next meeting to Malta.
2. The music lexicon needs to be finished before music courses start.
3. Italian (Palermo) partner have to send photos from dissemination activities.
4. Romania, Greek, Italian (Palermo) and Maltese partner: Project Coordinator needs to receive official information about contact person’s or director’s changes.
5. Each partner has to prepare the description of 7 to 10 instruments, upload it in Dropbox and present in Malta’s meeting.
6. Partners have to upload presentations (if they had some) from meeting in Bulgaria to Dropbox.
7. Everyone should check and pay attention to the Romanian school’s name. Romanian partner will share the correct one.
8. Project Coordinator will upload the minutes report to Dropbox.
9. Turkish partner should prepare and share till the end of June music vocabulary to be translated and explained.
10. There should be two corrections on the website: there is a mistake when clicking on Italian partner from Palermo, and in the name of the project it should be “ICT” instead of “iCT”.
11. Every partner has to prepare a flyer for the next meeting in Malta.

Important information
1. Every partner can choose which music software he wants to introduce in the courses.
2. There will be 6 questionnaires in total: 3 for ICT trainings and 3 for music courses. Partners set up their own questionnaires, to adjust them for different participants.
3. All courses should be completed until the end of December 2017.
4. While using other sources we should respect the copy rights.
5. While carrying out ICT courses, partners should take pictures (if there is official permission), make an attendance list from every day of the training, make 3 questionnaires, upload afterwards pictures and content of the training. All participants of the courses should receive certificates after it ends.
6. Partners are asked not to buy tickets for the next meeting to early, in case the dates will change.
7. Partners should carefully check requirements for the flyers which they have to bring to Malta’s meeting (written in the minutes report).
8. Partners are asked to pay attention to the dates and hours of the next meeting.
9. Everyone is asked to keep received certificates till the end of the project.

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